Accept Invitation & Create Roubler Account

Your invitation to onboard will be sent to your nominated email address by your new employer.

TIPS FOR A SMOOTH ONBOARDING

• Your invitation will be in your nominated email address
• If you cannot find the invite, check your spam folder just in case
• Before you start, remember that you will need bank details, tax info, super details and any other documents/requirements before you start onboarding - all of these details must be completed in order for your employer in order for them to pay you
• Use your mobile number as your user name not your email
• If you do not complete your onboarding the first time and need to go back to finish off a few things, follow this process to resume onboarding Continue Onboarding
• You can complete your onboarding on either your desktop or mobile phone (via web browser)

1. Accept Invitation to Onboard

You will receive an email similar to this which includes your an invitation link that will enable you to either create your new Roubler account or to connect an existing Roubler account to this new company.
If you cannot see the email ensure you check your junk/spam folder as it can land there on occasion.

If you have used Roubler before at another business & are using the same email address, you will receive an Invite which advises you to login to your existing account to connect to the new company. 

If you are new to the Roubler platform and have not used this with any previous employers, you will receive an invite which advises you to create a new account. 

Full steps listed in the following article for additional assistance. 

 https://support.roubler.com/hc/en-us/articles/14586407733657-How-to-Complete-the-Onboarding-Process-with-Roubler 

2. Complete Onboarding Steps 

Complete all steps, ensuring that the checkbox is ticked alongside each line. This shows the section is complete, if not checked your onboarding will not finalise and activate your Roubler Profile. If any lines are not checked completed you will need to review this page and complete missed items.

Your employer may also include custom forms, questions and documents for your review and acknowledgement, these also must be completed with the ticked checkbox to complete onboarding.

If you have to stop part way through onboarding and return to it later follow these steps

1. Navigate to Roubler. using this link
2. Select "Use an existing account"  login using your Login User Name and Password set in Step 2

1. Once logged in, click "Onboarding" at the upper right corner.

NOTE: Do not click "Start" as it will just give you the below error

1. You will be able to see the onboarding tab to finish the process

Default Onboarding steps

Your onboarding may include any/all of the sections below. In addition, you may see additional customised steps that have been set up by your employer.

Job details 

Your employer has filled in some key information for you already. Please review and ensure these details are accurate.

Consent

This section contains important information about how your employer and Roubler collect, store, and use your data while you use the Roubler platform. Please review and accept Roubler's privacy policy and data use policy.

Personal information

Your employer may have filled in some key information for you already. Please review any completed information and fill in any missing information.  

In some instances, you may need to provide ID as part of this step. This could be be one of the following: Driver's licence, 18+ card, passport.

Address information

Ensure all details are filled in accurately.

Tax declaration

Most countries require all new employees to complete a tax declaration, so that their employer can expedite payment of local, state, or federal income tax (or withholding) on your behalf. It is crucial to provide honest and accurate tax information (as with all information in your employee profile) so please take the time to understand the tax declaration form. Talk to your hiring manager or employer if you are unsure how to complete this section. 

Bank information

Your employer collects bank information for the purpose of making automatic payments of your salary and wages. Please complete your bank details carefully, and check your account number, account name, and branch information is accurate to ensure that there are no issues with payroll. 

Superannuation/Kiwisaver (Australia & NZ Only)

Ensure all details are filled in accurately.

All Australian employees need to notify their employer of their superannuation contribution preferences. To make things easy, many employers have a preferred fund, that you can join automatically when starting with your employer. You can also refer your employer to pay your superannuation to an existing managed fund, or self-managed super fund. 

Right to work

All employers have an obligation to ensure that their employees have the right to work, and are citizens, permanent residents of that country, or hold the appropriate work visa. Your employer may ask you to indicate your citizenship status for the country that you are being employed in. If you are a permanent resident or visa holder, you may be asked additional questions, such as your country of birth, or to provide your work visa details so that your employer can confirm that you have the appropriate work rights for the country that you are in. 

Requirements

In your new position (or at locations in which you will be working) you may be required to hold specific qualifications, licences, or show evidence of vaccination against COVID-19. Any requirements, qualifications, or licences that you are asked to complete as part of your onboarding are listed in this section. You may be required to attach evidence of your qualification, such as a certificate, or similar. 

Emergency contact details

Many employers have a requirement to maintain emergency contact information for their employees, so that a spouse or next of kin can be contacted if necessary. Please enter an emergency contact that your employer can communicate with in case of an emergency. 

Declaration

1. Click Sign to declare that all information provided is correct
2. Click Submit
3. You will see a confirmation message appear briefly on screen
4. You will also receive a confirmation email

Your employer may also include custom forms, questions and documents for your review and acknowledgement, these also must be completed with the ticked checkbox to complete onboarding.