Payroll Settings - How to Apply Award Updates (Australia)

When an award update is released you will need to apply the award update within Roubler. A Manager with Payroll access or above will have permission to run this update.

PLEASE NOTE Prior to updating an award it is recommended you obtain a data extract of all current pay rate templates and pay categories as well as the current system pay condition rule sets. To access your data extracts you can use this guide.

Your current rule sets can be accessed via Management > Payroll > Payroll Settings and scroll down to find Pay Condition Rule Sets. The rule sets can be expanded using expand all and copied and pasted into Word for future reference, see example below: 

Screenshot the Rules Sets as per below and save into your word document:

Ensure you take a copy of all rule sets prior to making the update.

Once you have copies of your data extracts along with your pay condition rule sets you are now able to go ahead and apply your updates:

1) From your Roubler dashboard select Management > Payroll > Payroll Settings

2) Scroll down to find 'Manage Awards'

3) On this screen you will see a list of Awards awaiting updates. To action these select the Actions drop-down box and click 'Apply updates':

IMPORTANT Prior to updating you will have the option to update rule sets, update pay rates and re-apply leave allowance templates to linked employees. Please select these options carefully as once the update has been installed it CANNOT be undone.  If you are unsure on what to select please reach out to your account manager prior to applying the update. As a general guide all custom rules and disabled rules should be preserved. 

4) Once you have updated all Awards you will then need to check your 'Pay Condition Rule Sets' are still correct and exactly the same as they were prior to the update. To do so, compare the screenshots taken earlier on the process with the updated version. To access these, from your Roubler dashboard > Management > Payroll > Payroll Settings > 'Pay Condition Rule Sets'.