This article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Pharmacy Industry award package. For further information about the pharmacy industry award, refer to Pharmacy Industry Award
Key Updates to Award
Last Updated: July 2022
Key_Updates
Installing and Configuring the Pre-Built Award Package
For details on how to install and configure this Pre-built Award Template, please review the detailed help article here.
Work Types
No Meal Break
Normally, meal breaks are automatically added for shifts over 5h30m. Use this work type to indicate that no meal break was taken during the shift.
OT worked with no prior notice (1.5 - 4 OT hrs)
An employee that was required to work between 1.5 hours and 4 hours of overtime with less than 24 hours’ notice and not provided with a meal should add 1 unit of this allowance to their shift. Refer section 19.1 of the Pharmacy Industry Award.
OT worked with no prior notice (4+ OT hrs)
An employee that was required to work more than 4 hour of overtime with less than 24 hours’ notice and not provided with a meal should add 1 unit of this allowance to their shift. Do not add both "OT worked with no prior notice (1.5 - 4 OT hrs)" and "OT worked with no prior notice (4+ OT hrs)", only the most relevant one. Refer section 19.1 of the Pharmacy Industry Award.
Public holiday not worked
Shift workers should choose this work type for public holidays that they elect not to work.
Kilometre Allowance
Where an employer requests an employee to use their own motor vehicle in the performance of their duties, this work type should be used. The kilometres traveled should be entered into the ‘units’ field. Refer section 19.4 of the Pharmacy Industry Award
Annual Leave
Choose this work type when annual leave was taken
Carer’s leave
Choose this work type when carer’s leave was taken
Compassionate Leave
Choose this work type when compassionate leave was taken
Long Service Leave
Choose this work type when long service leave was taken
School Student 2 hr Minimum Engagement
Choose this work type where, in accordance with clauses 12.12 and 13.5, part time and casual school students are eligible for a 2 hour minimum shift engagement as opposed to the standard 3 hour minimum shift engagement.
Sick leave
Choose this work type when sick leave was taken
Time in Lieu taken
Choose this work type when time in lieu was taken
Time off in Lieu of Overtime
Choose this work type if the employee elects to accrue time in lieu rather than be paid for any overtime for this shift.
Unpaid Leave
Choose this work type when unpaid leave was taken
Tags
The following tags are available for application to employees under the Pharmacy Industry Award.
Shiftworker
Assign this tag if the employee is employed as a shift worker. Refer section 28.2 of the Pharmacy Industry Award for the definition of a shift worker.
TIL of OT
Assign this tag if the employee elects to always accrue time in lieu rather than be paid overtime.
Key Updates
19 April 2023
Added clause 19.9 Broken Hill allowance, this includes a new pay category District allowance - Broken Hill and a new tag Broken Hill allowance. Assign the tag when an employee's workplace is within the County of Yancowinna in New South Wales (Broken Hill)
Adjusted the rounding values for Permanent L1 16yrs, Permanent L1 17yrs, Permanent Pharmacy Student 1st Yr, Permanent L1 21yrs & over pay rate templates to match the pay guide rates for Saturday - 8am to 6pm, Overtime - Public Holiday and Overtime - Monday to Saturday - first 2 hours.
5 April 2023
The pay condition rule set Permanant Pharmacy has been updated to reflect a new enhancement which will calculate the higher of annual leave loading or penalties based on the entire leave period, aligning with Fair Works calculation.
January 2023
18th
We have updated the Permanent Pharmacy and Casual Pharmacy pay conditions rule sets to make sure overtime incurred from Monday - Saturday pays at 150% for the first two hours and 200% thereafter on the defined period and not on a daily basis
31st
We have updated the award to reflect changes made as part of the Fair Work Decision regarding Paid Family and Domestic Violence Leave. Further information on what changes have been applied to the platform and what you should be aware of can be found within this article.
We have created the following new categories:
- New Leave Category: Paid Family and Domestic Violence Leave.
- New Pay Category: Paid Family and Domestic Violence Leave.
- New Work Type: Paid Family and Domestic Violence Leave taken.
We have updated the Leave Allowance Templates to disable the existing unpaid Family and Domestic Violence and we have enabled the new Paid Family and Domestic Violence Leave. We also updated any impacted rule conditions.
As part of Fair Work's ruling, an employee must be paid their full pay rate; this includes their base rate plus any incentive-based payments and bonuses, loadings, monetary allowances, overtime or penalty rates, and any other separately identifiable amount.
July 19 2022
An update to correct thePermanent L1 under 16yrs & Casual L1 under 16yrs pay rates has been made to reflect the rates in the pay guide for thePermanent - Weekday Ordinary & Casual -Weekday Ordinarypay categories.
July 13 2022
An update to correct the casual pay rates has been made to reflect the rates in the pay guide for the Casual - Weekday 7pm to 9pmpay category.
July 1 2022
The Award has been updated to reflect the Fair Work Commission’s National Minimum Wage increase of detailed in the Annual Wage Review 2021-22 decision. This also includes updates to expense-related allowances. Information on the Determinations can be found here and here. These changes come into effect from the first full pay period on or after 1 July 2022.Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2022.
Unpaid Pandemic Leave has been disabled as this entitlement has now expired within this award. Additional information can be found on the Fairwork website.
January 2022
The Unpaid Pandemic Leave pay category has been updated and counts as service for entitlements under awards and the National Employment Standards.
If any staff have used this category previously, please adjust their Annual, Personal and Long Service Leave balances for any period of unpaid pandemic leave previously taken.
November 2021
The Award has been updated in line with the ATO's requirements for STP Phase 2 reporting. The reporting of gross earnings are now being disaggregated into distinguishable categories. The Pay Category payment classifications have been updated in line with the ATO specification categories found here. For further information please see our STP support article.
August 2021
Updates have been made to the Unpaid Pandemic Leave allowance Templates so that the balance is displayed in weeks instead of hours in line with the Fair Work Commission's guidelines.
Once the award update is installed, all employee’s Unpaid Pandemic leave balances will be displayed in weeks not hours. This will mean that an employee’s balance may now show as 76 weeks. In order to correct the balance please see How to Fix Unpaid Pandemic Leave Balance Data.
July 1 2021
The Award has been updated to reflect the Fair Work Commission’s National Minimum Wage increase of 2.5% detailed in the Annual Wage Review 2020-21 decision. This also includes updates to expense-related
allowances. Information on the Determinations can be found here and here.
These changes come into effect from the first full pay period on or after 1 July 2021. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2021.
Updates have also been made to the Leave Category Family & Domestic Violence Leave, so that the balance is displayed in days instead of hours in line with the National Employment Standards.
Once the update is installed, all employee’s FDV leave balances will be displayed in days not hours. This will mean that an employee’s balance may now show as 38 days. In order to correct the balance please see How to Fix Family & Domestic Violence Leave Balance Data.
This update is to ensure that any new installs of this award conducted since 1 July are now captured with the SG increase from 9.5% to 10% for all pay categories. If you have installed this award between 1 July 2021 to 8 July 2021 for the first time, please ensure you select "NO" to preserve custom pay categories. If you were using this award prior to 1 July 2021, then you do not need to select "NO." Further information can be found in Incorrect SG rate used in pay runs article here.
December 2020
The pay conditions rule set Permanent Pharmacy has been updated in line with clause 23.3(b) - Annual Leave Loading. Overtime rules have been excluded from the annual leave evaluation. The calculation paid will be the higher of either the shift earnings (not including overtime) or ordinary hours plus leave loading.
August 2020
The award has been updated to reflect the High Court's decision on the accrual of personal/carer's leave which overturns the decision made by the Full Federal Court of Australia, with personal/carer's leave being calculated on working days not hours. Information on the decision can be found here. As such, we have removed the Personal/Carer's (10 days) Leave Allowance Templates and updated associated Employment Agreements. Please note, this update will not remove any of the above from a business where the award was already installed prior to 25 August 2020. However, any new award installs from 25 August 2020 will not display personal/carer's (10 days) leave details.
For further information on migrating from daily personal/carers leave accruals to hourly please refer here.
July 2020
The pay conditions rule sets for Permanent Pharmacy and Casual Pharmacy have been updated to ensure overtime incurred from Monday - Saturday is paid at 150% for the first two hours and 200% thereafter
July 2020
The Award, as part of Group 1 Awards, has been updated to reflect the Fair Work Commission’s National Minimum Wage increase of 1.75% detailed in the Annual Wage Review 2019-20 decision. This also includes updates to expense-related allowances. Information on the Determinations can be found here and here.
These changes come into effect from the first full pay period on or after 1 July 2020. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2020.
June 2020
The pay conditions rule sets for Permanent Pharmacy and Casual Pharmacy have been updated to ensure that when a leave work type is taken, the penalty and overtime rates are not calculated except for the purposes of annual leave taken when calculating the higher of the penalties or loading. The leave taken work type hours will also be included in the period overtime rule calculation.
May 2020
The award has been updated to reflect the changes made as part of Fair Work's Determination around Clause 27 - Annualised Wage Arrangements - Pharmacist and Pharmacy Assistant level 4. A new employment agreement for Annualised Wage employees has been created which can be assigned to an employee who is paid under the provisions of clause 27. Further information on the employee setup can be found here.
April 2020
The award has been updated to reflect changes made as part of the Fair Work Decision around flexibility during coronavirus. The new schedule allows employees to take up to two (2) weeks unpaid pandemic leave. A new pay category (Unpaid Pandemic Leave Taken), leave category and work type (Unpaid Pandemic Leave) have been created. Also, the rule sets have been updated, where necessary, to include/exclude the work type and leave category to some pay conditions. Further, the Leave Allowance Templates have been updated to ensure this new leave category is enabled and is now accessible for employees to take this leave when required.
Further, under this new schedule employees can take up to twice as much annual leave at a proportionally reduced rate if their employer agrees. The employee's pay rate and leave balance will need to be manually adjusted to half in each pay run for the period of leave.
February 2020
Due to recent changes to the interpretation of personal/carer's leave accrual under the National Employment Standards, updates have been made to the setup of the Award. Further information can be found here.
A new Leave Category called Personal/Carer's (10 days) Leave has been created. Also, new Leave Allowance Templates (LATs) have been created specific to 10 days accrual per year for each state and the LATs have been attached to the current Employment Agreements for selection options for an employee's LAT in their Employee Default Pay Run screen. Any rules impacted by Personal/Carer's Leave have also been updated with the new leave category.
Instructions on converting the accruals to the 10 day method can be found here.
November 2019
An update to the permanent pay rates for Experienced Pharmacists and Pharmacist Managers have been adjusted to reflect the rates in the pay guide for pay categories (Permanent - Monday to Saturday Overtime (Thereafter) and Permanent - Sunday 7am to 9pm).
October 2019
The Award has also been updated to reflect the Fair Work Commission's decision to increase the base pay rates by 5% in addition to the Annual Wage increase for the following employees; Pharmacists, Experienced Pharmacists, Pharmacists in Charge, and Pharmacist Managers. This is the second and final part of the increase for 2.5% from the first full pay period commencing on or after 1 October 2019. Further information on the determination can be found here.
Update to the pay condition rule sets Permanent Pharmacy and Casual Pharmacy to include the pay rates for Sunday before 7am and after 9pm. A new Pay Category was created for both Permanent and Casual employees which has been enabled in their respective pay rate templates.
An update to the casual and permanent pay rates for Pharmacists, Experienced Pharmacists, Pharmacists in Charge, and Pharmacist Managers have been adjusted to reflect the rates in the pay guide.
30 June 2019
The Award has been updated to reflect the Fair Work Commission’s National Minimum Wage increase of 3% from its Annual Wage Review 2018-19 decision. This also includes updates to expense-related allowances. Information on the Determinations can be found here and here.
These changes come into effect from the first full pay period on or after 1 July 2019. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2019.
The Award has also been updated to reflect the Fair Work Commission's decision to increase the base pay rates by 5% in addition to the Annual Wage increase to the following employees; Pharmacists, Experienced Pharmacists, Pharmacists in Charge, and Pharmacist Managers. The first part of the increase is for 2.5% from the first full pay period commencing on or after 1 July 2019. Further information on the determination can be found here.
December 2018
The setup of the Payroll Tax Exempt field in Payroll Settings>Pay Categories was replicating the PAYG Exempt field rather than creating a unique identity; when installed into the business settings. An audit has been carried out across the system and the issue has now been resolved with this update.
October 2018
Casual Pharmacy rule set update of clause 26.1(a)(i) Exceeding 76 Hours in a shift period to include Saturday in the Conditional action and exclude Sunday as this relates to Monday to Saturday only.
August 2018
Allowance rate update for Kilometre Allowance - Car (above and below ATO limit). Further information can be found at ATO.
Update Rule Set Pay Condition for Casual employees under clause 26.1(a) for working in excess of 76 hours per fortnight.
1 August 2018
The award has been updated to reflect changes made as part of the Fair Work Decision 4 year review of modern awards. The determination for the new clause in the modern award allowing employees to take unpaid leave to deal with family and domestic violence can be found here. Family and Domestic Violence leave applies from the first full pay period on or after 1 August 2018. Further information can be found at Fair Work.
Employees, including part-time and casual employees are entitled to 5 days unpaid family and domestic violence leave each year of their employment. The 5 days renews each 12 months of their employment but does not accumulate if the leave is not used.
A new leave category has been created - “Family and Domestic Violence Leave” and a new Work Type - “Family and Domestic Violence Leave taken”. The Leave Allowance Templates and any impacted rule conditions have also been updated.
June 2018
The Award has been updated to reflect the Fair Work Commission’s national minimum wage increase of 3.5% from its Annual Wage Review 2017-18 decision. This also includes updates to expense-related allowances.
These changes come into effect from the first full pay period on or after 1 July 2018. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2018.
Additionally, the following changes have been made as part of this update:
- New laundry allowance pay categories and rule conditions were created to reflect the ATO threshold maximum limits for claiming of laundry (not dry cleaning) for deductible clothing under the Award. Further information can be found in the “Cleaning of Work Clothing” section of this ATO article.
- The Sunday (7am to 9pm) penalty for permanent employees has reduced from 95% to 80%.
- The Sunday (7am to 9pm) penalty for casual employees has reduced from 120% to 105% (inclusive of casual loading).
- Pay Rate Templates for Level 3 & Level 4 juniors have been removed as they are no longer active, as per the update dated 30 October 2017.
- The Payment Summary Classification settings for Allowance based pay categories have been updated as per STP requirements.
- We have created a new rule - 26.1(b) Apply Overtime - Over Advanced Standard Hours - Part-Time. This rule reflects the following provisions of clause 12.2:
- the hours worked each day;
- which days of the week the employee will work;
- the actual starting and finishing times of each day.
Previously we could only assess the number of hours worked per week for overtime purposes using the existing Apply Overtime - Over Standard Hours - Part Time rule. Now, however, we can assess the Advanced Standard Work Hours as set up within the employee's Pay Run Defaults screen.
For example, if an employee's Advanced Standard Work Hours were as follows:
The rule will assess hours as follows:
- Any time worked on Wednesday, Thursday and Saturday will be deemed overtime;
- Any time worked before the start times on Monday, Tuesday, Friday and Sunday will be deemed overtime; and
- Any time worked after the end times on Monday, Tuesday, Friday and Sunday will be deemed overtime.
N.B:
(a) This rule only works where Advanced Standard Work Hours have been set up using start and finish times, NOT hours only;
(b) If no Advanced Standard Work Hours have been set up for a part time employee, then all hours will be deemed overtime.
May 2018
Included a rule for "on site meal break" to accommodate this clause in the award;
Clause 19.2
"An employee who is required to take their meal break on the premises for the
purpose of attending to urgent matters requiring the input of a qualified pharmacist
will be paid at time and a half for the period of the meal break, regardless of other
penalties that apply on that day"
Long Service Leave
Update the Long Service Leave leave templates to reflect the new Victorian entitlement period legislation, change the entitlement period from 10 years to 7 Years.
March 2018
- Fix any auto meal break rules so that they don't apply to leave requests
- Updated allowance pay categories configuration. e.g. changed payment summary classifications.
- Created Kilometre allowance pay categories - above and below ATO limits
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