The 'Pay Runs' page lists created pay runs, and allows you to create new pay runs. It can be accessed via Management > Payroll.
The pay run dashboard will show the 12 most recent pay runs by default and is organised in descending month order, however, unfinalised pay runs are grouped together at the top:
In order to see older pay runs, click on the 'Next' button or numbers located in the bottom left hand corner. If you click on the cog icon along the top row to the right, you are able to extend the pay run view to show 10, 30, or 100 pay run lines:
Filtering pay runs
You are able to filter the pay run view based on:
- Pay runs: Unfinalised, Finalised or based on those that contain warnings or errors
- Pay schedules: You can select from any pay schedule that exists in the business
With both of the filter options, you can instead choose to view 'all pay runs' or 'all pay schedules'.
Pay run status guide
When a pay run is created icons are displayed next to the pay run entry, and these will give you a snapshot of the status regarding Pay Day filing, notifications and journal functions:
The icons displayed are dependant on what functionality has been set up in the business. The icon options are:
Pay Day filing
After the pay run has been finalised the icons will change colour to show the status of each of the separate functions:
- Green: Indicates the submission, export or publishing has been successful.
- Red: Indicates an error so a submission or publishing has gone wrong.
- Grey: Indicates an unpublished or unsubmitted state. Unfinalised pay runs will have a 'grey' status for all functions.
You can hover over each icon which will give you the status of that function. There is also a handy icon status guide available if you hover over the information icon within the heading:
Finally, if you do have any errors or warnings, you can see this at a glance as a warning indicator will be displayed within the pay run tab. This will be cleared as any errors or warnings are dealt with, or can be cleared manually by clicking the text at the top of the pay run tab:
Accessing pay slips
You are able to access pay slips for the specific pay run by clicking the 'Pay slips' icon along the right hand side:
This option allows you to view pay slips for the selected pay period, with an option of showing all pay slips, or manual notifications.
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