Overview

The end of the financial year (EOFY) is an important time for payroll administrators. Completing a few checks before lodging your finalisation event can help prevent reporting discrepancies, reduce delays, and minimise the need for support assistance.

This guide walks through the recommended EOFY process, common mistakes, frequently asked questions, and useful resources to help ensure a smooth transition into the new financial year.

Key EOFY Dates

Understanding What Determines the Financial Year

One of the most common EOFY misunderstandings is whether payroll belongs to a financial year based on the pay period dates or the payment date.

The financial year is determined by the payment date, not the pay period end date.

Example 1

This pay run belongs to FY2025–2026.

Example 2

This pay run belongs to FY2026–2027.

What is my "last pay run" of the financial year?

Your final pay run for EOFY is the last pay run with a payment date on or before 30 June 2026.

This is important when:

• Applying award updates
• Reviewing payroll totals
• Reconciling STP figures
• Completing EOFY finalisation

EOFY Checklist

Before completing EOFY finalisation, ensure:

✅ All pay runs paid on or before 30 June are finalised

✅ Employee details are correct

✅ Terminated employees have been reviewed

✅ Pay categories are classified correctly

✅ Deduction categories are classified correctly

✅ Salary sacrifice super has been reconciled

✅ Reportable Fringe Benefits have been reviewed

✅ STP year-to-date figures reconcile to payroll

✅ Any correction pay runs have been completed

Step 1 – Review Employee Details

Review:

• Name
• Date of Birth
• TFN
• Address
• Email Address
• Employment Status
• Income Type
• Tax Treatment
• Working Holiday Maker status

Step 2 – Review Terminated Employees

Check:

• Termination date
• Final pay processed
• Leave paid out correctly
• ETP payments reported correctly

Step 3 – Review Pay Categories

Review all pay categories and ensure they are correctly classified.

Examples include:

• Ordinary Earnings
• Overtime
• Bonuses
• Commissions
• Allowances
• Leave Categories
• Lump Sum Payments
• Directors Fees

Incorrect classifications can cause STP reporting variances.

Step 4 – Review Deduction Categories

Review:

• Salary Sacrifice Super
• Salary Sacrifice Other
• Union Fees
• Workplace Giving
• Child Support

Step 5 – Review Salary Sacrifice Super

Compare:

• Salary sacrifice deduction totals
• Salary sacrifice super contribution totals

These figures should reconcile.

Step 6 – Review Reportable Fringe Benefits

Where applicable:

• Confirm RFBA amounts have been entered.
• Confirm employees are assigned correctly.

Step 7 – Complete All FY2025–2026 Pay Runs

Before finalisation:

• Regular pay runs completed
• Termination pay runs completed
• Adjustment pay runs completed
• Bonus runs completed

Do not finalise before all required pay runs are complete.

Step 8 – Reconcile STP

Recommended process:

1. Generate STP Update Event
2. Download STP YTD Report
3. Compare Payroll YTD vs STP YTD
4. Investigate variances
5. Lodge Update Event if required

Common Causes of STP Variances

• Incorrect pay category classifications
• Incorrect deduction classifications
• Salary sacrifice setup issues
• Terminated employees
• ETPs
• Working Holiday Maker changes
• Manual adjustments
• Multiple employing entities

Step 9 – Lodge EOFY Finalisation

Once reconciled:

1. Create Finalisation Event
2. Review employees included
3. Lodge event
4. Wait for successful processing

Employees can then access their Income Statements through myGov.

STP Processing Timeframes

EOFY is a busy period.

Please allow up to:

72 hours for STP events and finalisation events to process.

Award Updates and Rate Changes

Important

Do not apply award increases simply because the work period falls in July.

The key date is the payment date.

Example

This pay run belongs to the new financial year.

Recommended Order

1. Complete final FY2025–2026 pay runs
2. Reconcile EOFY
3. Lodge Finalisation
4. Apply award updates
5. Review first FY2026–2027 pay run carefully

Super Payments and Beam

Many EOFY support requests relate to super payment statuses.

Before contacting Support, review the Beam status guide:

Beam Batch Errors and Warnings
Beam Super Batch Errors and Warnings

Beam Status'
Understanding Super Payment Statuses – Roubler

Common statuses include:

• Awaiting Clearance
• Awaiting Processing
• Processing
• Completed
• Returned
• Rejected

Many questions regarding payment progress can be answered using the guide above.

EOFY Frequently Asked Questions

What determines the financial year?

The payment date.

Not the pay period start date.

Not the pay period end date.

What is my final pay run for EOFY?

The final pay run with a payment date on or before 30 June.

We pay weekly. Which pay run belongs to EOFY?

The pay run paid on or before 30 June.

We pay fortnightly. Which pay run belongs to EOFY?

Again, the payment date determines the financial year.

Can I process June work in July?

Yes.

However, if paid in July it belongs to the new financial year.

Do employees receive Payment Summaries?

No.

Employees access their Income Statement through myGov.

Can I finalise after 30 June?

Yes.

Most businesses complete finalisation by 14 July.

Can I make corrections after finalising?

Yes.

An amended finalisation event can be lodged if required.

Do terminated employees need separate finalisation?

Generally no.

They are included in EOFY finalisation provided their year-to-date figures are correct.

Why doesn't my STP report match payroll?

This is usually caused by:

• Category configuration
• Salary sacrifice reporting
• Employee tax setup
• Prior adjustments

Reconcile Payroll YTD vs STP YTD before finalising.

Before Contacting Roubler Support

STP Issues

✔ Pay run finalised

✔ Update Event generated

✔ Reconciliation completed

✔ 72 hours allowed for processing

Super Issues

✔ Beam status checked

✔ Payment status reviewed

✔ Beam guide reviewed

Journal Export Issues

✔ Integration connected

✔ Export error captured

✔ Pay run finalised

EOFY Issues

✔ Final pay runs completed

✔ Corrections processed

✔ STP reconciled

Information to Include When Contacting Support

Please provide:

• Business Name
• Employee Name (if applicable)
• Pay Schedule
• Pay Run Dates
• Payment Date
• Screenshots
• Reports
• Error Messages
• Expected Outcome
• Actual Outcome

Providing this information upfront will help us investigate faster.

Top 10 EOFY Mistakes to Avoid

1. Using the pay period end date instead of the payment date.
2. Finalising before all pay runs are complete.
3. Forgetting to process adjustment pay runs.
4. Applying award updates before the final pay run of the year.
5. Not reconciling STP YTD against Payroll YTD.
6. Incorrect pay category classifications.
7. Incorrect deduction category classifications.
8. Forgetting to review terminated employees.
9. Assuming employees receive payment summaries.
10. Raising support tickets before allowing sufficient processing time.

Final Reminder

The most important EOFY rule to remember:

The payment date determines the financial year.

If you are unsure whether a pay run belongs to FY2025–2026 or FY2026–2027, check the payment date first.

Completing the checks in this guide before lodging your EOFY finalisation will help reduce delays, reporting issues, and support requests during EOFY.