Figuring out how to handle different scenarios with the clock-in device is tricky and can be confusing. It's quite common for employees to do things like forgetting to clock-out when they finish a shift, forgetting to clock their break start etc. Below we've indicated a series of different examples and how Roubler handles these in the Manage Time screen.
1: Valid Clock-in and Valid Clock-out
CLOCK IN at 08:58 am
CLOCK OUT 05:01 pm
Roubler will create:
- Normal timesheet, such as 8:58 am - 5:01 pm (depending on your company rounding rules)
2: Valid Clock-in but No Clock-out
CLOCKIN at 08:58 am
NO CLOCK OUT (e.g. employee forgot)
Roubler will create:
- No auto clock-out
- No completed timesheet
- Unassociated clock-in event
3: No Clock-in but a Valid Clock-out
NO CLOCK-IN
05:01 pm CLOCK OUT
Roubler will create:
- No auto clock-out
- No completed timesheet
- Unassociated clock-out event
4: Clock-in and Clock-out with a Break
08:58 am CLOCKIN
11:30 am BREAK START
12:00 pm BREAK END
05:01 pm CLOCK OUT
Roubler will create:
- A normal timesheet with those times
5: Clock-in and Clock-out with Valid Break Start but no Break End
08:58 am CLOCKIN
11:30 am BREAK START
05:01 pm CLOCK OUT
Roubler will create:
- Normal timesheet
- No break
- Warning of incomplete break
6: Clock-in and Clock-out without a Break Start but with a Break End
08:58 am CLOCKIN
12:00 pm BREAKEND
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- No break
- Warning of incomplete break
7: Double Clock-in with a Clock-out
08:58 am CLOCKIN
08:59 am CLOCKIN
05:01 pm CLOCK OUT
Roubler will create:
- Normal timesheet
- Ignore second clock-in
- Warning of multiple clock-ins
8: Clock-in then another Clock-in instead of Break Start, then a Clock-out
08:58 am CLOCKIN
11:30 am CLOCKIN
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Ignore second clock-in
- Warning of multiple clockins
9: Clock-in with double Clock-out
08:58 am CLOCKIN
05:01 pm CLOCKOUT
05:02 pm CLOCKOUT
Roubler will create:
- Normal timesheet using the first clock-out
- Unasssociated clock event with just clock-out
10: Double Clock-in
08:58 am CLOCKIN
05:02 pm CLOCKIN
Roubler will create:
- No timesheets
- Unasssociated clock event with just two clock-ins
11: Double Clock-out
08:58 am CLOCKOUT
05:02 pm CLOCKOUT
Roubler will create:
- If there IS an unasssociated clock-in event, create a timesheet with that clock-in event
- If there IS NO unasssociated clock-in event, no timesheet sheet will be created
Two unasssociated clock-out events
12: Complete Shift with Multiple Breaks
08:58 am CLOCKIN
11:30 am BREAKSTART
12:00 pm BREAKEND
02:30 pm BREAKSTART
03:00 pm BREAKEND
03:30 pm BREAKSTART
04:00 pm BREAKEND
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Multiple unpaid breaks, deducting from the overall time
13: Complete Shift with Incomplete Multiple Breaks
08:58 am CLOCKIN
11:30 am BREAKSTART
12:00 pm BREAKEND
02:30 pm BREAKSTART
03:00 pm BREAKEND
03:30 pm BREAKSTART
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Multiple unpaid breaks, deducted from timesheet
- Warning for an incomplete break
14: Complete Shift with Double Break Start
08:58 am CLOCKIN
11:30 am BREAKSTART
12:00 pm BREAKEND
02:30 pm BREAKSTART
02:31 pm BREAKSTART - warning
03:30 pm BREAKEND
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Multiple unpaid breaks, deducted from timesheet
- Warning for an incomplete break
15: Complete Shift with Double Break End
08:58 am CLOCKIN
11:30 am BREAKSTART
12:00 pm BREAKEND
02:30 pm BREAKSTART
03:30 pm BREAKEND
03:31 pm BREAKEND - warning
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Multiple unpaid breaks, deduct from timesheet
- Warning for an incomplete break
16: Complete Shift with Double Break Start and Break End
08:58 am CLOCKIN
11:30 am BREAKSTART
12:30 pm BREAKSTART - warning
03:00 pm BREAKEND
03:30 pm BREAKEND - warning
05:01 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- One unpaid breaks, deduct from timesheet
- Warning for incomplete break
17: Clock-out before Clock-in
08:58 am CLOCKOUT
05:01 pm CLOCKIN
Roubler will create:
- No timesheets
- Two unasssociated clock events
18: Break before Clock-in
08:58 am BREAKSTART
09:01 pm CLOCKIN
05:02 pm CLOCKOUT
Roubler will create:
- Normal timesheet with no breaks
- Unasssociated break start event
19: Only break
08:58 am BREAKSTART
05:02 pm BREAKEND
Roubler will create:
- No timesheet
- Unasssociated clock events
20: Break then Clock-out
08:58 am BREAKSTART
09:01 pm BREAKEND
05:02 pm CLOCKOUT
Roubler will create:
- No timesheet
- Unasssociated clock events
21: Clock-out before Clock-in, multi-day
05:30 pm CLOCKOUT - previous day
09:01 am CLOCKIN
05:00 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- Warning multiple clock out
22: No Clock-out from the Previous Day
09:01 am CLOCKIN - previous day
05:00 pm CLOCKIN - previous day
09:01 am CLOCKIN
05:00 pm CLOCKOUT
Roubler will create:
- Normal timesheet
- From first clock in from the previous day to the first clock out
- Warning of multiple clock-ins
Rounding or snapping to grace period
Below we've indicated a series of different examples and how Roubler handles different clock scenarios in the Manage Time screen if your company has been setup to snap to the start time and or end time if within the grace period and to apply rounding rules if outside. Your company can also be set up to auto approve timesheets if the clock in and out are within grace period. If your company is set up to pay from schedule, this overrides the grace period settings.
Example:
Shift starts 9:00 AM end 5:00 PM
Arrive early grace period: 8 minutes
Arrive late grace period: 5 minutes
Arrival rounding: Round to nearest 15 minutes
Depart early grace period: 5 minutes
Depart late grace period: 5 minutes
Depart rounding: Round backwards 5 minutes
1: Employee arrives early within Arrive early grace period
8:58 AM - CLOCK IN
5:00 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock in will snap to shift start time
- Timesheet is auto approved
2: Employee arrives late within Arrive early grace period
9:02 AM - CLOCK IN
5:00 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock in will snap to shift start time
- Timesheet is auto approved
3: Employee arrives early outside of Arrive early grace period
8:42 AM - CLOCK IN
5:00 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock in will round to nearest 15 minutes
4: Employee arrives late outside of Arrive early grace period
9:17 AM - CLOCK IN
5:00 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock in will round to nearest 15 minutes
5: Employee departs early within grace period
9:00 AM - CLOCK IN
4:58 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock out will snap to end time
- Timesheet is auto approved
6: Employee departs late within grace period
9:00 AM - CLOCK IN
5:04 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock out will snap to end time
- Timesheet is auto approved
7: Employee departs early outside of grace period
9:00 AM - CLOCK IN
4:46 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock out will round back to 5 minutes
8: Employee departs late outside of grace period
9:00 AM - CLOCK IN
5:08 PM - CLOCK OUT
Roubler will create:
- Normal timesheet
- Clock out will round back to 5 minutes
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