Pay Run Defaults Guide - Region: Australia

This article explains the use of each field of Default Pay Run Settings.

Default Pay Run Settings

• Award - If an employee is being paid with an award, this is where you are able to select the award based on the specified award pay of the employee. (eg. Restaurant Industry Award etc.. )
  
  • The awards that are listed in the dropdown are the awards that were installed during the configuration of your payroll engine settings, if you don't see the award/s you want to select, please contact your payroll admin.)

• Employment agreement -  Employment agreements correspond with the classifications, levels, and grades which are set out in the award you have selected.
  • (eg. If you selected the Restaurant Industry Award, the Employment agreement field will display all the classifications, levels, grades etc. based on that award)
  • If you select an award, you must select an employment agreement.
  • If you select an Employment Agreement, you will notice that a few fields will then pre-populate based on the settings of that agreement: 
    • Pay Rate Template
    • Pay Rate - however you can override this (by ticking the Override pay rate checkbox)
    • Pay Condition Rule Set
    • Primary Pay Category
    • Timesheets
  • The fields that will pre-populate are solely based on the settings which are set out during the configuration of that agreement, so for each agreements, some fields above will be pre-populated and some are not.

• Pay Rate Template - If you notice that this field is disabled - it is because you have selected an Award and Employment Agreement. 
  
  • However - if you have not selected an employment agreement or award and you would like to select a Pay Rate Template, then a few fields will also be pre-populated based on the settings of the selected template.
    
    • Pay Rate - however this can be overridden by ticking the Override pay rate checkbox
    • Primary Pay Category

• Timesheets - If an employee has an Award and Employment Agreement allocated - you must select a timesheet (eg. Use timesheets to submit all time worked)
  • If you select Do not use timesheets and Use timesheets for exceptions only (eg. overtime) while you have allocated Award and Employment Agreement - you will be seeing a warning message below.
    • "Warning: This employee has an employment agreement allocated. For the employment agreement pay conditions rules to apply, timesheets must be supplied. Please change to “Use timesheets to submit all time worked”

Above fields are usually the fields that can be used for an award employees.

Manually Set Rates

• Pay Rate - If you are paying an employee an annual salary, please ensure you enter the annual salary in the $ field and then select whether it is "per Hour", "per Annum" and "per Day"
  
  • Once you filled out the weekly hours; the payroll engine system will automatically calculate the employee's equivalent hourly rate. 
• Standard Work Week - This is where you will enter employees standard work week. This has two options: Basic and Advanced.
  
  • Basic -  This is the basic option where you would enter the employee's normally worked hours per week.
    
    • You are okay to choose this, if the employee's worked hours per week is consistent for the whole week. (eg. 40 hours per week or 8 hours a day) 

• Advanced -  This is the advanced option of selecting employee's standard working hours for each day of the week: You can at least customize a 2 week range worth of employee's shift pattern.
• Job Title - Select employee's Job Title
• Pay Condition Rule Set - This rule set, in combination with a pay rate template and a leave allowance template mean that setup for an employee is streamlined and consistent.
• Apply the following Leave Allowances Template - Select the Leave Allowances Template - the items in the dropdown are also based on the settings that were set out during the configuration.
• Primary Pay Category - Select the pay category from the drop down list.
• Pay Schedule - Select the pay schedule you wish to apply to the employee.(eg. weekly/monthly.)
• Primary Location - Enter the employees primary location.
• Pay Slip Notifications - Select how you would like your employee to receive their payslips from the dropdown menu.

• Rostering Notifications - Select how you want your employee to receive an email for a roster notification.
  • Either Email or SMS.

• Super Threshold - Select a Super Threshold - if the field is disabled, you can simply tick the "Override" checkbox to modify.
• Quarterly maximum super contribution base - Select a Super contribution base - if the field is disabled, you can simply tick the "Override" checkbox to modify. 
• Payroll Tax - This field is enabled by default; if an employee has no payroll tax, you can tick the "No payroll tax is incurred for paying this employee" checkbox.

Above fields under Manually Set Rates are usually the fields that can be used for a non award employees.